When you have been operating your business from home for many years, it can be an exciting and exhilarating feeling to finally be ready to move into a commercial office space. However, as exciting as the prospect may be, you may also find yourself unsure of how to proceed. There are many steps that you will need to take when you are moving from a home-based business to one that utilizes commercial office space. Get to know some of these steps that you should take so you can be ready for this big change to how to where and how you do business.
Take the Time to Organize
Since you are going to be packing things up and moving anyway, the time in which you are moving from a home office to a commercial office space is the perfect time to organize everything in your office. If you have old tax paperwork, invoices, financial records or the like that need to be sorted and filed, do so before you pack things up.
If your books or other office items were not organized and sorted before to look professional, sort them the way you will want them in your new office and then pack everything into well-sorted boxes. The more you do before you arrive at your new commercial office, the better off you will be in the long run.
Consider Going Digital with Your Record-Keeping
If you want to really get a jump on things when you are transitioning from a home office to a new commercial office, you may want to consider going digital with all of your record-keeping. You can begin to track your receipts and expenses by keeping computerized databases with expense reports as well as scanned copies of all receipts rather than hard copies.
This will help you to stay organized, avoid having records get lost in filing, and easily access all of the information that you need. Of course, it is not enough to just put everything on your computer, you will also need to put your digital records in the cloud to avoid any issues with computer hardware malfunction or damage.
Be Sure to Schedule a Van Rental Ahead of Moving Day
While you might like to think you can get everything moved on your own in your personal vehicle as you transition from your home office to a commercial office, it is better for you and your business if you rent a cargo van for your moving process. Be sure that you contact a van rental company sooner rather than later so you can be guaranteed a van of the right size on the day of your move.
Renting a van will ensure you have enough space to get everything moved all at once and that you can write off the expense as a part of your business and moving expenses. Using your personal vehicle might muddle the situation and make the moving process more difficult in terms of your taxes and financial records.
With these tips in mind, you can be sure that you are able to successfully move your home office into a commercial office space. Contact a company, like Elite Truck Rental, for more help.