When planning an outdoor wedding, there are going to be some things that you need to rent. You will want to get started planning with a few things in mind, such as the number of guest, location of the wedding and the unpredictable weather events. Here are some tips that will help you plan an outdoor wedding and ensure you have the right rental equipment:
1. Planning Ahead with A Guest List to Help with Estimates
The number of guests that will be attending your wedding is important. When you send out invitations, it is also a good idea to include confirmations. Follow up on you guest list and call people that you are not sure about to get a verbal confirmation because sometime confirmations may not get sent back. This will help you get a more accurate number for the guests that will be attending your wedding and help with estimating things like rentals for seating and tables.
2. Renting Tents for Unpredictable Weather Conditions
Tents are something that you will want to have for your wedding; even if it is just one large tent. Renting a tent will help ensure that there is enough space in case of rain or other unpredictable weather events. You may want to rent a tent that can also be closed with optional side panels.
3. Hiring A DJ Or Renting Sound System Equipment
An outdoor wedding is going to need an audio system and music for the reception. There are a couple of options for audio, which include renting equipment or hiring a DJ with all the audio equipment you will need. If you hire a DJ, it is important to remember that they may have a set schedule. Renting your own equipment will give you the audio equipment you need for as long as you need it, but you will need to find someone to volunteer to be the DJ.
4. Tables and Seating to Accommodate Your Wedding Guests
Tables and seating for your wedding are important, and you will want to make sure that there is enough for all your guests. Rent enough seating for more than the estimated guests that should be attending the wedding. For example, if there are 450 guests on the list, go ahead and rent enough seating for 500 guests. This will ensure that nobody is left standing.
These are some tips that will help you get the essential wedding equipment when planning an outdoor wedding. Make sure you are ready for anything, and contact a rental service, like American Tent & Awning Co Inc, to rent tables, chairs and tents for your wedding.